Terms and Conditions

Premises:

You, the hirer, must ensure that a responsible adult is in charge at all times.

This person must :

• Be on the premises the whole time that the premises are occupied
• Maintain good order & take charge of emergency situations.
• Monitor the conduct of all persons present; ensure that they comply with the rules, Health & Safety and Fire Policies (summaries below).
• The premises includes the paved area around the building and the car park and any part of the recreation ground used in conjunction with your hire.

Extra Charges:

All or part of a deposit held will be forfeit as deemed appropriate by the Village Hall Management Committee or their representatives and a further charge may be made if necessary to cover relevant costs.

The Village Hall Management Committee will impose an extra charge if :

• They have reason to believe that the conditions of hire or rules have been contravened.
• The period of hire is significantly exceeded.
• There is any damage to the premises arising from the event.

Rules:

You, the hirer must comply with the following rules:

• The relevant personnel must have the necessary qualifications, licences and insurances for the activities taking place. You may be required to show documentary evidence.
• Parties are by personal invitation only.
• Fireworks are forbidden both near the building, on the recreation ground and in the car park.
• Alcohol may be sold only by prior agreement and in accordance with weights & measures legislation (this includes supplying alcohol as part of the ticket price).
• There must be at least 1 appointed steward per 100 people. There must be at least 1 responsible adult for every 25 persons under 18 yrs.
• You must not exceed the permitted number of people for the room(s) hired.
• Keep the paved area clear for emergency access. Unloading/loading only, NOT parking.
• You must not bring any animals (other than service dogs) into the building without prior permission of the management committee.
• You may not fix or store any equipment without prior approval of the management committee.
• Do not fix anything to ceilings, painted walls, or the acoustic boards in the Main Hall; tape, blu-tak or easily removable fixings may be used to attach decorations to windows, doors or Main Hall walls. Pins and staples must not be used.
• Emergency exit signs must be switched on while the building is occupied.
• Any electrical appliances brought and used, must comply with relevant standards.
• Co-operate with other hirers in the use of shared facilities - foyer, kitchen, toilets, equipment.
• It is illegal to show DVDs bought for home use. You are not allowed to watch live TV or iplayer on any device plugged in as we do not have a TV licence. To use a mobile device not plugged in, for TV, you must have your own TV licence.
• Food served or sold on the premises must comply with Food Safety legislation.
• Do not use smoke effects - these will activate the fire alarm.
• Consider nearby residents - avoid excessive noise especially if windows or doors are open.
• In cold weather, keep doors and windows closed for the heating controls to work properly. Ensure that radiators are left turned on when you leave.
• Band practices or other noisy activity must cease by 11.00 pm on Sunday - Thursday and by midnight on Friday or Saturday. 
• Any evening event must end no later than midnight.
• After use, put away tables, chairs and other equipment according to the notices.
• Take away as much waste as possible. Follow directions for bin use in the fenced area by the pavilion.
• Switch off any microphones used; the main hall induction loop to be left turned on.
• Clean & tidy the premises so that they are in a reasonable condition for subsequent hirers.
• Turn off all lights, close all windows, kitchen shutters and lock all doors for which you have a key when leaving the building; remember to check toilets & stores.
• Return keys immediately after the hire period.

Fire Safety:

You must read the Fire Procedure on the notice board in the lobby.

EVERYONE MUST:

• Note the location of fire exits and break glass points.
• Keep fire exits and routes to them clear.
• Keep fire doors closed.
• Avoid use of inflammable materials.
• Avoid accumulating combustible material.
• Switch off and unplug electrical appliances after use.

DO NOT:

• Leave fire doors propped open.
• Use unprotected naked flames.
• Leave the cooker hob on and unattended.

Health and Safety

Health & Safety legislation imposes duties on everyone as individuals.

All users of the premises, employees, volunteers & contractors on the premises must:

• Take care and responsibility for your own safety and that of other people.
• Comply with Health and Safety and Fire Safety requirements.
• Comply with VHT notices on the premises.

Anyone finding a fault, damage or other situation on the premises which might cause injury must:

• Take action to rectify it immediately if safe to do so.
• Inform the Facilities Manager as soon as possible (if unavailable, a key holder).
• Where equipment is damaged and cannot be removed to prevent use, place a notice on it warning that it must not be used.

Notes:

• There is no telephone on the premises.
• Lost property will be disposed of if not claimed promptly.
• Cleaning equipment is available in the kitchen and chair store cupboards.
• There is a nappy disposal bin in the accessible toilet in the village hall - waste MUST be bagged.
• In the event of any defects or malfunctions of the premises, contact the Facilities Manager, or if unavailable, another key holder (details by entrance door).